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Legal Administrative Assistant and Court Scheduler roles open now





OAH is hiring *up to two Legal Administrative Assistants *and *one Court Scheduler*. Both positions opened today and are accepting applications until *Friday, August 23, 2024. *Both positions are based in our St. Paul office. These are *hybrid* work opportunities, working at least four days in our St. Paul office per 2-week pay period.

If you know someone who you think would be perfect for either of these roles, please encourage them to apply!

Up to two Legal* Administrative Assistants*

Up to two *Legal Administrative Assistants [ [link removed] ]* will provide high-level legal and administrative support to the judges and staff attorneys of OAH Administrative Law court and Municipal Boundary Adjustment Unit. 

*About the job*

The Legal Administrative Assistants will: 


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Provide high-level legal and administrative office support services to judges and staff attorneys;


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Draft, proofread, edit, and finalize lengthy, difficult, and complex legal documents for judges or staff attorneys;


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Ensure the quality of legal documents for content, grammar, spelling, and proper citation format;


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Maintain accurate and complete data in OAH case management systems;


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Maintain working knowledge of hearing requirements.

Minimum qualifications

* One year of experience providing legal administrative support.   
* Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.
* Ability to prepare, edit and finalize legal documents, emails, memos, reports, and/or other documents and types of written communication free of errors, in proper format.
* Data entry/database management skills sufficient to accurately input, verify, and edit electronic data.
* Ability to use legal terminology sufficient to draft a variety of legal documents and maintain case files / records with accurate and complete information.

Preferred Qualifications

* Completion of a legal secretary, legal administrative assistant or related post-secondary training program or certification; OR two or more years as a legal secretary.
* Experience in administrative law and with eFiling.
* Experience creating ADA compliant and accessible documents.
* Proficient in Microsoft Office products (Word, Excel, Teams)

Applications

Apply online by *August 23* at *mn.gov/careers [ [link removed] ]* using *job ID 79194*. 

*Apply for Legal Administrative Assistant position* [ [link removed] ]


Court Scheduler

The *Court Scheduler [ [link removed] ]* will provide advanced level administrative work coordinating docketing and scheduling activities for OAH judges ensuring all scheduling deadlines are met.

*About the job*

The Court Scheduler will: 


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Provide advanced level administrative work coordinating docketing and scheduling activities for judges ensuring all scheduling deadlines are met.

Minimum qualifications

* Experience scheduling court proceedings through written correspondence and notices.
* Effective customer service skills sufficient to communicate effectively and efficiently with employees and supervisors / managers regarding schedules, changes to schedules, and responding to problems.
* Proficiency with productivity and task management software programs for word processing, spreadsheets, PDFs, and database sufficient to create, modify, and protect files. 
* Ability to receive and review source documents, compare documents to database information, and edit materials using correct spelling, punctuation, grammar, and sentence construction.

Preferred Qualifications

* Knowledge of Microsoft Word and Excel, and C-Track and Aderant case management system.
* Ability to organize workload and prioritize tasks to meet deadlines, frequent interruptions and be flexible in responding to changes in work assignments.
* Ability to communicate effectively with individuals with a wide range of backgrounds, who do not share your same culture, ethnicity, language, or other common experiences.

Applications

Apply online by *August 23* at *mn.gov/careers [ [link removed] ]* using *job ID 78979*. 

*Apply for Court Scheduler position* [ [link removed] ]


Questions?

If you have questions, please email *[email protected]*.








*Minnesota Office of Administrative Hearings*

[email protected]  *| * OAH Website [ [link removed] ]  *|*  651-361-7900

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