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OAH is hiring up to two Legal Administrative Assistants and one Court Scheduler. Both positions opened today and are accepting applications until Friday, August 23, 2024. Both positions are based in our St. Paul office. These are hybrid work opportunities, working at least four days in our St. Paul office per 2-week pay period.
If you know someone who you think would be perfect for either of these roles, please encourage them to apply!
Up to two Legal Administrative Assistants
Up to two Legal Administrative Assistants will provide high-level legal and administrative support to the judges and staff attorneys of OAH Administrative Law court and Municipal Boundary Adjustment Unit.
About the job
The Legal Administrative Assistants will:
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Provide high-level legal and administrative office support services to judges and staff attorneys;
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Draft, proofread, edit, and finalize lengthy, difficult, and complex legal documents for judges or staff attorneys;
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Ensure the quality of legal documents for content, grammar, spelling, and proper citation format;
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Maintain accurate and complete data in OAH case management systems;
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Maintain working knowledge of hearing requirements.
Minimum qualifications
- One year of experience providing legal administrative support.
- Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.
- Ability to prepare, edit and finalize legal documents, emails, memos, reports, and/or other documents and types of written communication free of errors, in proper format.
- Data entry/database management skills sufficient to accurately input, verify, and edit electronic data.
- Ability to use legal terminology sufficient to draft a variety of legal documents and maintain case files / records with accurate and complete information.
Preferred Qualifications
- Completion of a legal secretary, legal administrative assistant or related post-secondary training program or certification; OR two or more years as a legal secretary.
- Experience in administrative law and with eFiling.
- Experience creating ADA compliant and accessible documents.
- Proficient in Microsoft Office products (Word, Excel, Teams)
Applications
Apply online by August 23 at mn.gov/careers using job ID 79194.
Court Scheduler
The Court Scheduler will provide advanced level administrative work coordinating docketing and scheduling activities for OAH judges ensuring all scheduling deadlines are met.
About the job
The Court Scheduler will:
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Provide advanced level administrative work coordinating docketing and scheduling activities for judges ensuring all scheduling deadlines are met.
Minimum qualifications
- Experience scheduling court proceedings through written correspondence and notices.
- Effective customer service skills sufficient to communicate effectively and efficiently with employees and supervisors / managers regarding schedules, changes to schedules, and responding to problems.
- Proficiency with productivity and task management software programs for word processing, spreadsheets, PDFs, and database sufficient to create, modify, and protect files.
- Ability to receive and review source documents, compare documents to database information, and edit materials using correct spelling, punctuation, grammar, and sentence construction.
Preferred Qualifications
- Knowledge of Microsoft Word and Excel, and C-Track and Aderant case management system.
- Ability to organize workload and prioritize tasks to meet deadlines, frequent interruptions and be flexible in responding to changes in work assignments.
- Ability to communicate effectively with individuals with a wide range of backgrounds, who do not share your same culture, ethnicity, language, or other common experiences.
Applications
Apply online by August 23 at mn.gov/careers using job ID 78979.
Questions?
If you have questions, please email [email protected].
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