Now that Election Day is over it is time for REC members to focus on the upcoming election for officers for the Republican Executive Committee for 2023-2024. The election will take place at our regular meeting for current members only on December 14th. Please make every effort to attend and vote to fill new leadership positions. Some members have announced their candidacy for several of the positions, but nominations will come from the floor. Below is a list of the roles and responsibilities from the Republican Party of Florida for each position you will be asked to vote on. This information is being provided to you to assist you in your decisions when casting your votes.
Immediately after the meeting there will be a REC Christmas gathering with desserts and coffee. Please bring cookies or dessert (homemade if possible). Coffee will be provided.
Chairman - Roles & Responsibilities
● Elected to a two-year term.
● Conduct meetings of the county REC and Board
● Sets the date and time for board/REC meetings.
● Presides over REC and board meetings.
● Responsible for the completion of tasks of other officers.
● Oversees and is responsible for all aspects of Party business.
● Acts as an ex-officio member of all standing committees.
● Prepares agenda for county board and REC meetings.
● Understands and obeys election laws.
● Responsible for timely filing of all quarterly reports and monthly paperwork to the RPOF and supervisor of elections.
● Shall be bonded and have the proper paperwork filed with the Supervisor of Elections. Bonds shall be a minimum of $5,000.
● Shall annually appoint an audit committee from its members to perform an audit of the REC’s financial records.
● Develop and implement the grassroots plan for campaigns.
● Responsible for Communication (Internal and External)
● Communicating Meeting Minutes
● Newsletters
● Correspondence with candidates and other Party officials
● Email network
● Act as official spokesman for the County Party
● Finance Plan
● Responsible for developing budget.
● Responsible for raising money to meet the budget.
● Responsible for developing and implementing an absentee-ballot campaign.
● Responsible for developing and implementing a door-to-door campaign.
● Responsible for developing and implementing a poll-watching program.
● Responsible for developing and implementing telephone bank.
● Responsible for increasing Republican registration within the county.
● Responsible for increasing membership on the REC.
● Responsible for creating goodwill between the REC and the community and other Republican organizations.
● Other Responsibilities of Chairman
○ Shall attend a minimum of three (3) of any four (4) of the annual and quarterly RPOF meetings in each calendar year as documented by the RPOF meeting registration.
○ Serves as a member of the State Executive Committee.
○ Serves as a member of respective Congressional Caucus.
○ Serves as the official spokesman of the REC at social and fundraising events.
○ Ensure that documents are filed in a timely manner.
● Provide Tools.
○ Republican lists - Registered voters, Absentee Ballot voters, early voters, Election Day voters.
○ Precinct maps.
○ REC business cards.
○ Precinct post cards.
○ Voter registration cards.
○ Operation Plans and scripts.
○ Establish Website.
○ Governing documents - Constitution, Rules of Procedure, Membership roster.
○ Develop an events calendar.
○ Training classes and Operational Plan summaries.
○ Candidate information.
○ Schedule public events and initiate public advertising.
○ Implement a county wide Poll Watcher program.
○ Open a Headquarters before the General Election.
Vice Chairman - Roles & Responsibilities
● Presides over REC meetings in the absence of the Chairman.
● Assists the Chairman in special projects, fund-raising events, and any other activity as directed by the Chairman.
● This position has the most flexibility. Some possible duties for the vice chairman can include but are not limited to:
○ Public Relations Chairman
○ Membership Chairman
○ Program Director
○ Fundraising Chairman
Secretary - Roles & Responsibilities
● Record accurate minutes of the Executive Committee and Board meeting.
● Minutes are kept using Robert’s Rules of Order, Rule 48.
● Minutes should be concise as possible and are a record of what was done at the meeting not what was discussed.
● Record all adopted and defeated motions with the name of the initiator of the motion only. Omit withdrawn motions.
● Provides copies of minutes to membership of any regular or special meeting and copies of the minutes of any Board meetings to Board members.
● Conducts Executive Committee meetings in the absence of the Chairman and Vice Chairman.
● Furnishes a copy of the minutes, along with a report showing the record, by name of attendance of the meeting and any action taken by the committee to excuse the absences of its membership. Copies of this paperwork are to be mailed to the state executive committee within 30 days following each regular or special meeting.
● Furnishes a copy of the Republican Party of Florida Loyalty Oath for all newly elected committee members.
● Record names of those elected or appointed and any member making a report with subject.
● Attach Treasurer’s report or note if not available.
● Results of all votes including tallies when counted.
● Furnishes a copy of the candidate’s oath to the Supervisor of Elections. (Per F.S. 99.021).
● Supervises the Assistant Secretaries.
● Document to be provided to the Republican Party of Florida within 30 days of the regular or special meeting (420 East Jefferson Street, Tallahassee, Florida 32301)
○ RPOF Loyalty Oaths
○ Monthly Minutes, by name, showing any action by the committee to
excuse those who were absent.
○ Attendance reports
○ Change in officers or contact information for officers.
○ Current membership roster with addresses, phone numbers, and email addresses.
● Documents to be provided to the Supervisor of Elections
○ Candidate Oaths
○ Change in officers or their contact information
○ Current membership roster.
Treasurer - Roles & Responsibilities
● Conducts Executive Committee meetings in the absence of the Chairman, Vice Chairman, and Secretary.
● The Treasurer must maintain adequate records showing receipt and expenses of all Party funds.
● The Treasurer administers the county Party checking/money market
account(s) and balances such account(s) in a timely manner.
● The Treasurer shall supply a report of activity on a monthly basis to the county executive committee and the Republican Party of Florida.
● Records shall be publicly audited at the end of the calendar year and a copy of the audit filed with the Supervisor of Elections and the Republican Party of Florida prior to April 1 of the following year. County Chairman shall appoint no less than three committee members to complete audit (Model Constitution, Article VII, section 8)
● Prepares quarterly financial reports on a timely basis. Provides copies to both
the Supervisor of Elections and the State Executive Committee. (Note: During an election year, additional reports are required. Please check with your Supervisor of Elections for more information).
Jay
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