COPE Digest
July 2024
New cases | Template letters for editors

Welcome to the July issue of COPE Digest. 

June was a month of reflection both within COPE and beyond. Many of us in the publication and research integrity community had the chance to come together and think deeply about current challenges and developments at the 2024 World Congress of Research Integrity, which took place in Athens. With a theme of ‘Promoting Transparency and Accountability’, many of the sessions tackled issues we have been thinking about at COPE, from transparency in using Artificial Intelligence, accountability in data sharing, and responsibility for promoting diversity. From COPE, Trustee Deborah Kahn gave a plenary session on United2Act’s action plan and release of draft resources to help tackle paper mills. Council Member Mabel Chew delivered a plenary on ‘Tackling racial and ethnic bias when translating research into policy'; and COPE Chair Dan Kulp participated in a symposium panel on ‘Toward responsible clinical trial data sharing practices’. We hope all of you who attended found the event stimulating and enjoyable.

The WCRI was followed immediately by the COPE retreat in Croatia for Trustees, Council Members, and team. The main business of the retreat was the creation of action points to support COPE’s new strategic plan. As we reported in April, this is focused on four key priorities identified from member feedback and strategic planning by Trustees and Council:  integrity; education; collaboration; and diversity, equity, inclusivity and accessibility. We look forward to sharing the new plan in the coming months. Also, after 8 years as a Trustee we were sad to say goodbye to Deborah Kahn, who is standing down from her role to spend more time on other activities, including United2Act. We  thank Deborah for all her focus, work and energy in supporting COPE.

In this issue we report on the cases which Members brought to the June Forum. The Forum attendees also discussed the topic Publishing in English as an additional language, featuring feedback from editorial colleagues and members. It ties in with our recent editorial on the growing pressure in writing and reading English language and its impact on accessibility. We welcome your feedback on both.

We also share news on November’s Publication Integrity Week, which is shaping up to be an exciting event. We hope to welcome many of you to the sessions once registration opens.

COPE Chair Dan Kulp
COPE Vice-Chair Nancy Chescheir

 

NEW COPE FORUM CASES

Three new cases were brought to the COPE Forum in June for discussion and advice from COPE Members: 

  • How to exclude AI-generated articles?
    When a journal discovered a potential problem with the use of AI-generated articles, they asked the Forum for advice on a process to screen for AI-generated submissions.
     
  • Handling contentious authorship disputes
    The Forum agreed that the publisher handled the situation correctly. It is not the publisher’s role to make judgements on authorship; only authors’ institutions are able to examine what happened in the production of the article.
     
  • Handling an undisclosed conflict of interest which is attracting controversy
    An undisclosed COI has since been communicated with the original handling editor and corrected on the articles. The journal and publisher continue to receive attacks on social media. Is there any further action the journal should do?
TEMPLATE LETTERS: NEW
COPE Members Only

Communicating with authors, reviewers or universities about a suspected breach of research or publication integrity is one of the most difficult tasks of an editor. COPE template letters have been fully revised and updated, with more added, to help editors draft their own emails or letters.

TEMPLATE LETTERS > 

YOUR PUBLICATION ETHICS CASES

COPE Members Only

COPE Members: if you have a publication ethics issue you are currently dealing with and need advice from other COPE members, submit your case for discussion and advice at the Forum or from COPE Council Members. 

PUBLICATION INTEGRITY WEEK
MONDAY 18 - FRIDAY 22 NOVEMBER

This week-long series of events will feature insights from across the publication integrity spectrum from sessions on good publication ethics practice to discussions on issues challenging research publishing.

SAVE THE DATE! 
NISO PUBLISH RECOMMENDED PRACTICE

The National Information Standards Organization (NISO) has released the Communication of Retractions, Removals, and Expressions of Concern (CREC) Recommended Practice. The CREC guidelines recommend best practice for the creation, transfer, and display of retraction-related metadata, allowing all involved in publishing and dissemination of research to communicate retraction information quickly which in turn enables readers to identify the status of a publication.

CREC GUIDELINES > 
AN ACTIVE ROLE FOR LIBRARIANS AND INFORMATION SCIENTISTS IN FIGHTING PAPER MILLS

According to Curtis Brundy and Joel B. Thornton, from setting expectations and responsibilities in open access agreements with publishers to aiding authors and institutions in identifying fraud, there are multiple ways librarians can take an active role in fighting paper mills.

UKSG COMMENTARY > 
NEW JAPANESE LANGUAGE VIDEO FROM THINK.CHECK.SUBMIT

Think.Check.Submit have published a new video to help researchers who are looking for a trustworthy journal to publish their research. 

Publishers and librarians can embed the video, now in Japanese, on their websites.

THINK.CHECK.SUBMIT

ASIA PACIFIC ASSOCIATION OF MEDICAL JOURNAL EDITORS 
AUSTRALIA

COPE Council Member, Mark Hooper, has been invited to speak at the APAMJE 2024 conference taking place in Newcastle, New South Wales from 29-30 August.  

APAMJE  CONFERENCE >  

AFRICAN POPULATION AND HEALTH RESEARCH CENTRE 
NIGERIA

COPE Council Member, Jason Hu, is speaking at the Nigerian meeting of the African Population and Health Research Centre (APHRC) about 'African journals' quality and visibility training'. This is one of a series of meetings in Kenya, Ethiopia and Nigeria. Jason will speak on the topic of publication ethics and standards at the meeting in Abuja 24-25 July.

APHRC >  

Submitting a guest editorial or opinion piece to COPE

We welcome guest editorials and opinion articles regarding research and publication ethics from COPE members. Please read the COPE guest editorial policy before submitting your article.

COPE Digest Editors:

Itamar Ashkenazi, COPE Council Member 
Trevor Lane, COPE Trustee and Council Member

Managing Editor, Sarah Gillmore, COPE Engagement & Outreach Officer
 
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